Executive Assistant, Legal

6 days ago

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Description

• Handle confidential details for the Chief Legal Officer and legal team. • Manage calendars, schedules, appointments, and travel for the Legal team. • Prepare complex and professional documents and presentations. • Manage and reconcile expense reports, process law firm invoices and billing issues. • Serve as a knowledge base for staff within the department. • Liaise with Executive Assistants and build working relationships. • Manage and efficiently complete special projects. • Additional administrative responsibilities may be assigned.

Requirements

• 10 + years administrative experience, with 5-7 years supporting executives in the biopharmaceutical sector. • Experience assisting compliance professionals is highly desired. • Must maintain a positive attitude, be a self-starter, dependable and take pride in work product. • Notary certification is highly preferred. • Demonstrated ability to take the initiative to get things done and work collaboratively with others; strong team player. • Efficient, organized, and have the ability to set priorities and meet deadlines; able to work independently. • Strong organizational and time management skills; ability to work with a high sense of urgency within established timelines, exercising consistent follow-through/follow-up when necessary. • Trusted to handle details of a highly confidential and critical nature and use excellent judgment at all times. • Meticulous eye for detail, accuracy, high standards of presentation and the ability to anticipate, react and thrive in an ambiguous environment. • Strong computer skills, including proficiency in PowerPoint, Excel, Word, Outlook, , and DocuSign; contract/document management system experience highly preferred.