Administrative Assistant - Professional Development

August 24

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HCVT

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Connecting clients with solutions.

Corporate Tax • Partnership Tax • Individual Tax • Consulting and Compliance • State & Local Tax

501 - 1000

Description

• Support a fast-paced training department in the full cycle training process • Type drafts/letters/documents as instructed • Take minutes in weekly team and other meetings and summarize the key points and action items • Schedule training events and other team meetings as requested • Assist with firmwide administrative tasks, meetings and projects • Work on ad-hoc projects as needed • Assist with the registration of individuals for external trainings • Coordinate logistics for internal trainings, including room setup, clean up and catering • Book travel arrangements (hotel, airfare, etc.) for participants • Prepare, distribute, summarize, and analyze training evaluation forms for various training sessions and events • Oversee the ordering, distribution, and inventory management of employee gifts and team office supplies • Maintain the kitchen and ensure it is well-stocked with necessary supplies • Perform monthly AMEX and LYFT account reconciliation • Ensure invoices are prepped for approval and processing • Work on ad-hoc projects as needed

Requirements

• Minimum one year of relevant work experience • Proficient in Word, Excel, Outlook & PowerPoint; learning and development software experience a plus • Professional demeanor and ability to interface with staff, management, and the wider firm • A high level of personal integrity and professional ethics • Strong interpersonal skills; a team player • Detail oriented with high productivity and the ability to function in a fast-paced environment with experience meeting multiple corresponding deadlines • Forward-thinking with the ability to take initiative and to stay a step ahead • Ability to travel to other HCVT offices and work on-site as needed • Available to work overtime as needed and to attend occasional evening events

Benefits

• Visit the Benefits section to learn more