Contract Administrator
June 4
🏢 In-office - Bay Area
Description
• Reports to Contracts Administration Director and provides support to Contracts Director, Project Management Teams and Job Cost department • Assist the Contracts Director with reviewing and interpreting contracts; establish and maintain contract records, expedite and track progress in document execution and ensure compliance with contractual terms and conditions • Responsible for moving contracts and change orders through the process • Responsible for updating and maintaining the Contracts Smartsheet. • Facilitate and communicate with internal customers until agreements are fully executed • Serve as primary point of contact between the company and the customers for sending and reviewing all agreements • Work closely with Accounts Payable and Job Cost for billing and credit related issues relating to contracts and bonds • Compile and maintain all required contractual records and documents in accordance with State and Federal contract requirements and the company’s policies and procedures • Complete DAS 140, 142 & SF1413 forms • Obtain and maintain insurance, licensing and bonding as required • Coordinate prelims • Interface with external customers, subcontractors, vendors, Accounting and Project Management teams
Requirements
• 2+ years’ experience in a role focusing on one or more of the following: Contract Administration, Site or Project Coordination, Purchasing, and Office Administrator. • Experience working within the Construction or Service Industry (Electrical, General Contractor, etc.) • Intermediate to Advanced Microsoft Office Suite skills, especially Excel, Adobe Acrobat, or Blue Beam • Strong communication skills, both written and oral, with the ability to effectively, professionally, and diplomatically interface at all levels (customers, subcontractors, vendors, co-workers, peers, field personnel, managers and executives) • Must be exceptionally detail-oriented & organized, customer focused; possess a sense of urgency and ability to meet deadlines in a fast-paced environment • Must have the ability to multi-task, prioritize and take the initiative to provide support/follow-up • Must be self-motivated, hard-working, performance driven, and reliable • Knowledge of California Prevailing Wage law – a plus • Familiarity with Mechanic’s Liens, Prelims, Wrap Ups/OCIP/CCIP
Benefits
• Recognized as one of Silicon Valley’s Best Places to Work!
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