Executive Assistant to the Museum Director

August 23

Apply Now

Receive Emails with Similar Jobs

SFMOMA San Francisco Museum of Modern Art

WebsiteLinkedInAll Job Openings

Dedicated to making the art of our time a vital and meaningful part of public life.

Modern • contemporary • art • exhibitions • education

501 - 1000

Description

• Manages all aspects of the Director's calendar including negotiating competing high priority requests. • Manages weekly meetings of the Director, Board Chair, and Board President. • Reviews Director's correspondence and drafts responses on behalf of the Director. • Oversees Director's travel including arranging flights, cars, hotel accommodations, restaurant reservations, facilities scheduling and rentals. • Manages, prepares, and processes Director's travel budget and all expense reports. • Manages the office of the Director, including phones, filing, routing mail, ordering supplies, and maintaining the Director's Office conference room. • Researches, creates, edits, and supports the completion of materials such as PowerPoint presentations and agendas for the Director. • Supports weekly Executive Team and ad hoc strategic breakout meetings through scheduling, preparation, and follow up. • Acts as primary point of contact for the Museum's Executive Team and their assistants.

Requirements

• Bachelor's Degree preferred, or equivalent work experience. • Minimum of five (5) years of experience of executive administrative support. • Extensive experience working in an Executive or C-Suite office in the non-profit or for-profit sectors. • Previous project management experience, ideally managing trustee relations and/or engaging directly with executive-level stakeholders and VIPs on committees or special projects. • Proficient with standard office equipment and current communications technologies and software, including Microsoft Office Suite especially Outlook and PowerPoint. • Ability to work independently, use good judgment, and handle confidential information and sensitive situations with a high degree of discretion. • Superior writing and interpersonal skills. • Strong written and verbal communication to interact personably and effectively with individuals throughout the organization and with external contacts. • Initiative to successfully manage daily tasks and special projects. • Superb organizational skills with outstanding attention to detail. • Prioritization to successfully support multiple concurrent tasks. • Proficiency in taking and writing effective and concise meeting minutes. • Experience with a CRM such Tessitura and/or WordFly.com, a plus.