Cohere
At Cohere, our mission is to build machines that understand the world, and to make them safely accessible to all.
Natural Language Processing • Machine Learning • Artificial Intelligence
11 - 50
Executive Assistant and Office Manager
August 8
🏢 In-office - San Francisco
Cohere
At Cohere, our mission is to build machines that understand the world, and to make them safely accessible to all.
Natural Language Processing • Machine Learning • Artificial Intelligence
11 - 50
Description
• Manage schedules and provide calendar support for two executive members • Coordinating internal and external meetings, ensuring smooth and efficient collaboration • Handle travel arrangements and logistics for the leadership team • Identify opportunities to enhance productivity and optimize processes • Lead and organize engaging team events and off-sites to build team spirit • Communicate effectively with internal and external stakeholders while maintaining confidentiality • Manage the front desk, greeting guests with a warm and professional welcome • Ensure a well-organized, tidy, and inviting office space, including common areas and kitchens • Create a comfortable and engaging environment that reflects our company culture • Stay on top of office supplies, drinks, and snacks, ensuring a well-stocked workspace • Build and maintain relationships with vendors and external partners • Take charge of any office-related issues or repairs, ensuring a smooth and efficient office environment
Requirements
• 5+ years of experience working as an Executive Assistant, Administrative Assistant, Office Manager, or similar roles • Proven experience partnering with senior executives in a fast-paced, growing, innovative environment • Experience managing multiple calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules • Professional-level experience with tools like Google Workplace (Calendar, Mail, Docs, Sheets, Google Meet, etc.) and Slack
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