Operations Associate
July 17
🔄 Hybrid – San Francisco
Description
• Responsible for managing sales activities across all clients, including reviewing and approving contracts, document tracking and filing, and invoicing. • Coordinate various operational projects to ensure timely execution and alignment with organizational goals. Conduct research and compile data for presentations. • Manage accounts receivable and accounts payable processes, ensuring accuracy and timeliness of transactions. • Manage communication with vendors in regards to payments. • Maintain and organize documents on Google Drive platforms, ensuring accessibility and version control. As well as updating entries in administrative and accounting systems and maintaining databases including the update and maintaining of template forms and tracking spreadsheets. • Handle HR tasks including onboarding/offboarding processes, open enrollment, and setting up new states/management structures. • Collaborate with other departments to handle requests including booking travel, campaign purchases, and miscellaneous requests. Serve as a resource or “go to” for staff to ensure compliance with departmental policies and procedures. • Create weekly reports, analyze data, derive insights and conclusions. • Serve as an occasional back-up to other Operations team members. • Jump in on ad hoc projects as assigned.
Requirements
• Proven experience in operations management, preferably in HR and finance domains. • Strong proficiency in Google/Microsoft Office Suite specifically Excel, Quickbooks, Bill.com preferred. • Excellent communication and interpersonal skills. • Passion for numbers and ability to analyze. • Ability to prioritize tasks and meet deadlines in a fast-paced environment. • Ability to maintain confidentiality and professionalism.
Benefits
• Medical (Kaiser), Dental and Vision (Beam) insurance. We cover 100% premium so there is no out-of-pocket cost for you. For a spouse and/or dependents, we pay for 50% coverage. • 50k Life Insurance. We covered 100% of the employee\'s cost. • Voluntary Life Insurance (additional) • FSA • Open Time Off Policy • 401K (beginning 3 months after start date)
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