Accounts Payable Specialist

August 6

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FSSI - Financial Statement Services Inc.

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Document Outsourcing Specialists - Highly-Customizable Print, Mail, Digital & Direct Mail Solutions

Print-Mail Outsourcing • Electronic Statements • Direct Mail Marketing • Letter Management • Statement Printing and Mailing

51 - 200

Description

• Receive and review invoices from vendors. • Match invoices with purchase orders and verify receipt of goods and services. • Enter invoices into the accounting system and ensure timely and accurate processing. • Ensure accurate coding of expenses under purchase orders, and vendor bills. • Verify accuracy, completeness, and approval for payment. • Prepare and process timely payments via credit card, check, ACH or Wire. • Schedule and track payment dates to ensure timely payments to vendors. • Communicate with vendors regarding invoice discrepancies, issues, or payment inquiries. • Maintain and organize accounts payable files, including invoices, payment records, and correspondence. • Assist with recording and reconciling credit card transactions. • Setup and maintain vendor accounts in the accounting system. • Ensure compliance with company policies and procedures. • Support the accounting team during month-end and year-end close processes. • Provide support for external audits and reviews. • Review ancillary reports and information for billing customers. • Generate customer invoices by following the billing process. • Provide administrative assistance to the accounting department as needed. • Assist in correspondence, reports and other documents. • Backup and support reception desk as needed. • Assist with special projects and other accounting tasks as assigned.

Requirements

• High school diploma or equivalent. • 2-3 years of related experience and training; or equivalent combination of education and experience. At least 1 year of Accounts Payable experience. • Prior experience working with accounting software is required; NetSuite experience is plus. • PC literacy, with a working knowledge of MS Word and Excel. • Effective written and verbal communication skills. • Aptitude for numbers and appreciation for accurate data entry. • Demonstrates strong organizational skills and excels in prioritizing tasks to adhere to tight deadlines. • Demonstrates analytical and problem-solving skills. • Team player and collaborates with other departments in the organization. • Able to work efficiently with minimal supervision.

Benefits

• 401(k) & Roth • Participation in Employee Stock Ownership Plan • Medical, Dental, and Vision Insurance coverage • Life insurance provided, and voluntary additional life insurance options • Paid holidays • Paid sick leave • Vacation time • Employee Assistance Program • Additional perks and employee programs