Office Manager & Executive Assistant - San Francisco

August 8

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GP Bullhound

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GP Bullhound is a software advisory and investment firm supported by 150 employees across 13 offices globally.

51 - 200

Description

• Complex calendar management for multiple C-suite level executives. • Expense management and bi-weekly expense report submission. • Coordinate travel accommodations including booking flights, hotels, cars, trains, etc., in line with company policies. • Develop rapport with clients and their EAs to further enhance client relationships. • Maintain and update the list of contacts and business activities in the firm’s CRM system, DealCloud. • Manage executive’s contacts and LinkedIn accounts. • Work in close collaboration with the firm’s operations team and office managers across the globe. • Coordinate events for executives including but not limited to CEO dinners, launch events, and industry receptions. • Prioritize work and projects based on time and importance, exercising judgment and consulting with line managers as needed. • Produce letters, proposals, and presentations with a high level of accuracy and timeliness using various MS Office packages and house formatting styles. • Assist junior team with preparing physical documents for in-person meetings. • Ad hoc projects and coverage to EA/OM colleagues when they have time off. • Own and take pride in the management of the San Francisco office and all daily operations, ensuring a seamless, healthy & safe experience for employees and clients. • Arrange team events such as lunches, happy hours, summer and winter events. • Manage the San Francisco office budget, including the approval of all vendor invoices. • Keep the office stocked with snacks, drinks, and basic office supplies. • Maintain and manage IT infrastructure. • Liaise with building management to keep the San Francisco team up to date with all tenant events, building updates, and office work orders. • Assist the VP of Talent with recruiting efforts for the San Francisco office, including but not limited to screening candidates, arranging interviews, and onboarding new joiners. • Submit weekly staffing reports to the Head of US Advisory. • Collaborate with Management and Operations on strategic projects that strengthen San Francisco office culture, promote team collaboration, and build the GP Bullhound brand. • Identify opportunities for process and office management improvements.

Requirements

• Proven experience in office management and as an executive assistant to C-suite level executives. • Ability to communicate effectively and motivate a wide range of collaborators, including clients and colleagues at all levels. • High level of self-organization, including interpersonal skills, great time management, attention to detail, and the ability to prioritize.

Benefits

• Discretionary Bonus • Additional benefits