Senior Administrative Assistant

3 days ago

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ICONIQ Capital

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ICONIQ Capital is a global investment firm elevated by an extraordinary community$1. .$1

201 - 500

💰 Private Equity Round on 2020-11

Description

• Ensure seamless flow of executives’ day to day activities and manage all related components. • Own and proactively manage complex, high-volume, and both internally and externally focused calendars across multiple time-zones. • Seamlessly coordinate both domestic and international travel, often on short notice and at times outside of business hours. • Manage data entry, tracking and coordination for a variety of initiatives, including contact management in both Outlook and Salesforce, logging of prospect and portfolio interactions, tracking team action items and ideas, and introductions made across the network. • Take care to build internal rapports across the Growth team and work collaboratively with other EAs within Growth and colleagues across the firm. • Create and implement systems to elevate efficiency and effectiveness of administrative processes. • Assist with planning and executing internal and external events of varying scales and themes. • Timely responsiveness outside of “regular” business hours.

Requirements

• 2+ years of experience in an admin support role and 1+ years of experience working in Private Equity, Investment Banking and/or Consulting environments strongly preferred but not required. • Strong communication skills, unquestioned integrity, and the confidence, and the ability to work with all levels of the firm including external counterparts. • Strong time management skills: ability to handle multiple concurrent assignments with a strong degree of accuracy and meet deadlines in a high-pressure environment. • Expert experience with Microsoft Office required, experience with Salesforce and Monday.com ideal but not required.

Benefits

• Comprehensive Medical, Dental and Vision Insurance. • Life and disability insurance coverage as well as family and wellness benefits including mental health benefits, fertility benefits, and back-up childcare. • A matching 401(k) program. • Commuter Benefits program. • Stipends to support wellness and hybrid working arrangements. • We support employees who wish to pursue professional designations/certifications and offer tuition reimbursement in addition to an allocation for books and other supplies needed for an individual's coursework. • Smart-casual dress code.