Executive Assistant - Legal

May 1

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Lambda Legal

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Oldest & largest national legal organization litigating & advocating for LGBTQ+ people & everyone living with HIV.

Impact litigation • LGBT legal advocacy • HIV legal advocacy • LGBTQ rights • Public advocacy

51 - 200

Description

• Support preparation of Legal Department agendas and presentations for All Staff meetings • Support departmental budget preparation and expense management, and prepare CLO’s monthly expense reports • Manage the CLO’s calendar, including scheduling/arranging meetings, sending invitations and reminders when needed, and arranging for presentation materials • Coordinate executive travel, hotel, and car reservations, including verifying required travel documentation, determining timelines and processes to obtain necessary documentation • Support production of written materials, including initial drafting, review and proofreading, and other assistance as requested • Undertake special research and writing projects as assigned • Participate in Legal Department meetings and maintain records, as needed • Meet regularly with the Legal Administrative Manager to coordinate departmental operations and support functions, including expense tracking, contract management, coordination with the People & Culture and Finance departments, and other functions that support Legal departmental operations • Assist with payments to vendors, as requested • Filing, scanning, copying, and management of documents, as needed • Participate in interdepartmental meetings and committees as directed by the CLO • Support troubleshooting of technology problems with support from Information Technology staff • Other duties as assigned

Requirements

• At least 15 years of related work experience, including at least 5 years supporting senior staff • Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams, and SharePoint) • Effective at time management and balancing multiple tasks, conflicting priorities, and tight deadlines, including quick course changes in a fast-paced environment • Strong organizational skills with high attention to detail and accuracy • Proactive, self-directed, and adept at problem-solving • Accustomed to maintaining the confidentiality of sensitive information • Excellent written and oral communication skills • Ability to quickly establish trust and professional working relationships with colleagues and external partners and clients of diverse backgrounds and experience levels in a confident, professional manner • A positive and receptive attitude towards constructive feedback, using it as an opportunity for personal and professional growth • Strong work ethic and a purpose-driven commitment to the mission of Lambda Legal

Benefits

• Medical benefits that begin on your start date • Dental, Vision, and Life insurance (effective 30 days from your start date) • Short & Long-Term Disability plans (effective 30 days from your start date) • 403(b) Retirement Plan (employer contribution and matching program begins after 90 days of employment) • Paid Time Off: Paid Vacation (15 Days), Sick Leave (12 Days), Personal Leave (3 Days), Religious Observance Leave (3 Days), Bereavement and Bereavement Anniversary Leave, Floating Holiday (1 Day) • 12 paid holidays and 5 early office closures • Flexible Spending Account (FSA/DC FSA) and Commuter Benefits • Health Reimbursement Account • $50 monthly mobile phone reimbursement • Summer Fridays from Memorial Day to Labor Day • Premium subscription to the Calm App • Paid sabbatical after 7 years of service at Lambda Legal (4 weeks for non-exempt positions and 8 weeks for exempt positions)