Administrative Assistant to CEO and President (Senior Executives)

5 days ago

Apply Now

Receive Emails with Similar Jobs

Outpost

WebsiteLinkedInAll Job Openings

Outpost is the sustainable space company. We enable precision Earth Return of satellites and orbital payload missions.

11 - 50

💰 $7.1M Seed Round on 2022-08

Description

• Perform Support and Administrative Duties to the CEO and President including: • Responsible for scheduling all of senior executives meetings and events and coordinating with internal and external parties • Update the senior executives, at their desired frequency, on upcoming commitments, deadlines and responsibilities • Provide evening update on next day’s commitments and important events • Provide Sunday evening update on week’s responsibilities and important events • Review and organize incoming email - target inbox zero as the goal • Responsible for ensuring CEO is on time for all meetings and events • Notify the President when they are running behind schedule • Edit and complete first drafts for external communications • Update and maintain correspondence log in the appropriate database • Lead ad hoc logistics for meetings and/or conferences • Conduct routine research and data collection • Edit and proofread presentations and documentation • Prepare meeting/conference digital books, including bios and talking points for each meeting • When needed, manage reception and related tasks including welcoming guests • Plan and schedule travel • Book transportation and lodging • Draft hourly itineraries and travel directions • Book ground transportation • Responsible for submitting expense reports • Able to be in person in our Santa Monica office five days a week • As needed able to be in person in our executive office in Topanga, CA • Availability outside of office hours for time sensitive matters or to support CEO’s meeting schedule • Ability to maintain organization while effectively managing multiple tasks, multiple deadlines, and competing priorities. • Ability to learn and use judgment and discretion and complete tasks with limited or no direction

Requirements

• Experience supporting executives • Excellent written and oral communication skills • Proficient organizational and problem solving skills • Polished and professional demeanor • Strong command of Microsoft suite and Google suite products • Tech savvy with virtual tools such as video conferencing and slack • Extremely detail-oriented • Cultivate relationships with external and internal stakeholders • Discretion and the ability to be trusted with confidential information • Manage, plan and coordinate events • Bonus points if you love space and sustainability

Benefits

• Equity • Performance-Based Bonuses • Medical, Dental and Vision • Short- and Long-Term disability insurance • Life Insurance • Paid Time Off • 401K with company match • Subsidized daily catered lunch, snacks and coffee