Executive Assistant
September 11
🏢 In-office - San Francisco
Description
• Heavy calendaring including accommodating scheduling conflicts and last-minute changes. • Proactively prioritize conflicting needs and competing demands of several very active calendars within a variety of time zones. • Provide administrative support to senior team members by providing updates, preparing for upcoming meetings, and supporting a variety of tasks with multiple priorities. • Proactively anticipate the needs of the executive team, identifying potential issues and providing timely solutions to ensure smooth and efficient operations. • Provide secondary administrative support to team members across various departments as needed. • Prepare expense reports and reimbursement through Concur, coordinate both domestic and international travel arrangements and manage procurement of travel visa's. • Collaborate with other Executive Assistants internally and externally to coordinate calendars, requests, and events. • Ability to work independently, be committed to the role and team and be available after hours and/or on weekends if needed.
Requirements
• Minimum B.S./B.A preferred. • 5+ years of experience supporting C Suite Executives within Biotech or Pharma. • Outlook, Sharepoint, and Zoom experience is required • Concur expense reporting experience extremely helpful • Experience coordinating shared workspaces/meeting rooms for conferences and knowledge of ZOOM video conferencing is a plus. • Experience within pharma/ biotech industry is desired. • Demonstrated experience handling heavy calendaring with multiple scheduling priorities, coordinating and setting up meetings, and ensuring Executives are at planned activities on time • Strong written and verbal communication skills, with the ability to consistently shift focus and reprioritize tasks within a fast-paced environment.
Benefits
• health, dental, vision, life and disability insurance benefits • non-accrual paid time off • company shut down for holidays • commuter benefits • child care reimbursement • education reimbursement • 401K match • lunch for all onsite employees!
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