Executive Assistant

August 26

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Emerge

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Talent for Growth. Teams for Growth. Tech for Growth. 🌱

Managed Services • Specialist Staffing • Change Management • Workforce Solutions • Recruiting

501 - 1000

Description

• Proactively coordinate and manage the CEO’s and COO’s calendars, scheduling internal and external meetings, appointments, and travel arrangements • Draft and edit emails, memos, and other correspondence on behalf of the executives • Maintain organized electronic and physical filing systems • Coordinate logistics, invitations, and follow-up communications • Arrange travel, including flights, rental cars, accommodations, and ground transportation for CEO and COO

Requirements

• Minimum of three years’ relevant experience • Excellent judgment and proven ability to independently and proactively develop solutions, take immediate action, manage multiple projects with competing priorities, and complete them to the highest standards in a timely manner • Technology-savvy with extensive experience using office equipment, computers and information systems; highly skilled in the use of Microsoft Office 365 (Outlook, SharePoint and Teams); video conferencing; Asana a plus; must be able to quickly learn and use new software programs and apps • Must be able to maintain a high degree of confidentiality • Experience with calendar management and demonstrated ability to proactively plan for meetings, events and projects • Strong customer service orientation, organization and the high degree of discretion, accuracy, sensitivity, diplomacy and finesse required to effectively represent the needs of the executive office and the League’s mission and interests to internal and external stakeholders, including the Leadership Team and all staff, Directors, Councilors, public officials, potential donors, landowners, conservation partners, other community organizations and the public • Superior interpersonal, oral and written communication skills; excellent knowledge of business writing and correspondence protocols and a high degree of accuracy • Experience in business meeting planning and production • Event planning experience a plus • Ability to calmly and efficiently handle situations ranging from routine to highly complex • A strong commitment to the League’s Diversity, Equity, and Inclusion values and commitments, as well as the League’s cultural attributes – empowering, accountable, continuously improving, supportive and inclusive • Demonstrated cultural competency and ability to communicate and interact effectively with people across cultures, ethnic groups, and identities; verbal and written fluency in a language other than English is desirable