Payroll Specialist

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Pixelogic Media

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Pixelogic provides next-generation distribution solutions for studios, broadcasters and digital retailers$1. .$1

Media • Localization • Media Distribution • Dubbing • Subtitling

501 - 1000

💰 $15M Venture Round on 2020-10

Description

• Processing of bi-weekly payroll; includes entries, reviewing, auditing, and running multiple post payroll reports for US and UK • Payroll reconciliation against funding • Processing employee status changes, make-up time forms, meal waivers • Processing parking stipends; end of month payroll • Processing deferral changes weekly (employee 401k elections) as well as 401k loans • Processing annual merit increases and additional payrolls as needed • Assigning Time Off policies • Payroll General Ledger (G/L) reconciliation • Processing garnishments, includes agency responses • Processing manual checks/banking ACH for Terminated employees (final payments) • Provide OT reports to each division head/upper management • Reporting union payroll costs to Finance team (Entertainment Partners) • Registering for wage accounts with states as added to payroll and setting up state and local tax jurisdictions in ADP • Processing/paying select local taxes that ADP does not handle (quarterly) • 401k Funding • HSA Funding (Health Savings Account) • Processing domestic and international wires • Processing vendor wires for A/P; payment manager/manual wires/wire recalls/wire amendments (in communication with A/P as well as Wells Fargo) • Reporting of daily bank deposits to Finance team • Reporting of company credit card balances to Finance team • Monthly Benefits billing (Aetna/Kaiser/MetLife); accessing invoices from vendor portals and reconciling each cost per employee and business segments • Cap labor reporting; updating and verifying rates (pHelix/QuickBase) • Monthly Vacation accrual reconciliation • Providing documentation and reports for Internal and external audits (workers comp/401k/EY) • Cross-charge billing; reporting wages and employer taxes and 401k match for select employees • Reviewing ADP credit and debit invoices as received and forwarding to Finance team • Multiple reports for management/HR/Finance as needed • Continuous communication with employees and supervisors; assisting with general inquiries, time off requests, timecard issues and edits • Proficient with MS Excel (formulas, v-lookup, Pivot tables, etc.) • Perform Ad-hoc duties as assigned

Requirements

• BA in Accounting/Business Administration • 3-5 years of payroll and general ledger accounting experience • Knowledge of general accounting principles • Knowledge of employee labor laws, taxes, relevant legislation, policies and regulations • Proficient in Microsoft Excel and Outlook • Proficient in ADP software preferred • Outstanding organizational and time management skills • Ability to collect and analyze data efficiently • Strong attention to detail • Ability to work in a team-oriented environment • Ability to work independently • Demonstrated ability to handle confidential and sensitive information • Excellent communication and problem-solving skills

Benefits

• Processing of bi-weekly payroll; • Payroll reconciliation against funding • Processing employee status changes, make-up time forms, meal waivers • Processing parking stipends; end of month payroll • Processing deferral changes weekly (employee 401k elections) as well as 401k loans • Processing annual merit increases and additional payrolls as needed • Assigning Time Off policies • Payroll General Ledger (G/L) reconciliation • Processing garnishments, includes agency responses • Processing manual checks/banking ACH for Terminated employees (final payments) • Provide OT reports to each division head/upper management • Reporting union payroll costs to Finance team (Entertainment Partners) • Registering for wage accounts with states as added to payroll and setting up state and local tax jurisdictions in ADP • Processing/paying select local taxes that ADP does not handle (quarterly) • 401k Funding • HSA Funding (Health Savings Account) • Processing domestic and international wires • Processing vendor wires for A/P; payment manager/manual wires/wire recalls/wire amendments (in communication with A/P as well as Wells Fargo) • Reporting of daily bank deposits to Finance team • Reporting of company credit card balances to Finance team • Monthly Benefits billing (Aetna/Kaiser/MetLife); accessing invoices from vendor portals and reconciling each cost per employee and business segments • Cap labor reporting; updating and verifying rates (pHelix/QuickBase) • Monthly Vacation accrual reconciliation • Providing documentation and reports for Internal and external audits (workers comp/401k/EY) • Cross-charge billing; reporting wages and employer taxes and 401k match for select employees • Reviewing ADP credit and debit invoices as received and forwarding to Finance team • Multiple reports for management/HR/Finance as needed • Continuous communication with employees and supervisors; assisting with general inquiries, time off requests, timecard issues and edits • Proficient with MS Excel (formulas, v-lookup, Pivot tables, etc.) • Perform Ad-hoc duties as assigned